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CC - ACTION ITEM: (1) Adoption of Resolutions and/or Motions Appointing City Council Members/Staff Members to Various Outside Agency Boards, City Council Subcommittees and Other Related Bodies; (2) Creation of Subcommittees as Needed and Appointments thereto; (3) Dissolution of Subcommittees as Needed; and (4) Direction to the City Clerk as Deemed Appropriate.
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Meeting Date: January 9, 2023
Contact Person/Dept: Jeremy Bocchino/City Clerk’s Office
Phone Number: (310) 253-5851
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: Yes [X] No []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/04/2023)
Department Approval: Jesse Mays, Assistant City Manager (01/03/2023)
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RECOMMENDATION
Staff recommends the City Council: (1) adopt resolutions/motions to appoint Council Members/staff members to various outside agency boards, City Council Subcommittees, and other related bodies; (2) create Subcommittees as needed and make appointments thereto; (3) dissolve Subcommittees as needed; and (4) provide other direction to the City Clerk as deemed appropriate.
BACKGROUND/DISCUSSION
The City Council traditionally has appointed Council Member(s) to represent the City on various “outside agencies” and on City Council Subcommittees. The City Council annually makes new appointments, keeping in mind that the Los Angeles County City Selection Committee, Los Angeles County Sanitation District Number Five, and the Southern California Association of Governments (SCAG) require the appointment of the Mayor as the City’s representative.
As the City Council has considered its appointments to City Council Subcommittees, it has been mindful of the requirements of the Ralph M. Brown Act (Brown Act) and the differences between a “Standing Subcommittee” and an “Ad Hoc Subcommittee.” In summary, Standing Committees are required to comply with the provisions of the Brown Act (including public notification and public participation). Ad Hoc Subcommittees are not subject to those requirements.
As provided for in the Brown Act, a standing committee has a continuing subject matter jurisdiction, or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body. Whereas, in general, an “Ad Hoc” Subcommittee serves only a limited or specific purpose, is not perpetual, and is dissolved when its specific task is completed.
In this staff report, all members of the City Council are respectfully referenced as Council Members (except in the case where a particular body requires the appointment of the Mayor or Vice Mayor).
APPOINTMENTS TO OUTSIDE AGENCY BODIES REQUIRING ADOPTION OF A RESOLUTION
Some of the outside agency boards require the adoption of a resolution to make Culver City appointments to their bodies. The proposed Resolutions are included as Attachments 1 through 5.
(1) Los Angeles County City Selection Committee
The City Selection Committee normally meets once a year, but occasionally a special meeting is held when a vacancy occurs. The meeting is held in conjunction with the Los Angeles County Division of the League of California Cities.
The Mayor is automatically the Member Representative to this Committee. This past year, former Mayor Lee was Member Representative and Council Member Vera was the Alternate Member. Staff recommends the City Council appoint Mayor Vera as the Member Representative and appoint an Alternate Member.
Recommended Motion: That the City Council adopt the resolution appointing Mayor Vera as Delegate and ________ as Alternate Delegate of the Los Angeles County City Selection Committee.
(2) League of California Cities/Los Angeles County Division
For the City Council to have representation in the Los Angeles County Division of the League of California Cities, it is necessary that a Delegate and an Alternate Delegate be selected from among the City Council Members. The Los Angeles County Division holds general membership meetings on the first Thursday during the months of January, March, and May. All General Membership meetings typically begin with a reception at 6 pm, followed by the meeting (unless otherwise noted). Member cities have one vote each, which is cast by the Delegate or, in the Delegate’s absence, the Alternate. In the absence of the Delegate and Alternate, a substitute who is a member of the City Council may be designated by the member city in writing.
The representatives to the League are Council Member Eriksson, Delegate, and Council Member Vera, Alternate Delegate.
Recommended Motion: That the City Council appoint _______________ as Delegate and ________ as Alternate Delegate of the League of California Cities/Los Angeles County Division.
(3) Independent Cities Association of Los Angeles County
The City of Culver City has been a member of the Independent Cities Association of Los Angeles County for many years, and it is required that the City Council appoint a Delegate and an Alternate Delegate to that organization.
The representatives to the Independent Cities Association of Los Angeles County are, Council Member Eriksson, Delegate, and Council Member Vera, Alternate Delegate.
Recommended Motion: That the City Council adopt the resolution appointing
as Delegate and as Alternate
Delegate of the Independent Cities Association of Los Angeles County.
(4) Los Angeles County Sanitation District Number Five
Meetings for District Number Five are held on the third Wednesday of the month at the Torrance City Hall in Torrance, California. There is a stipend of $125 per meeting, payable to the Director for attendance, or in the absence of the Director, to the Alternate Director. The Ex Officio Director of District Number Five is the Mayor. The City Council may select one of its members as Alternate Director. The Alternate Director is currently Council Member Vera.
Recommended Motion: That the City Council adopt the Resolution appointing Mayor Vera as Director, and Council Member ________________, as Alternate Director, to the Los Angeles County Sanitation District Number Five.
(5) Southern California Association of Governments (SCAG)
Culver City is a member of SCAG, and the City Council is requested to appoint the Official Representative and an Alternate Representative to this organization so the City may continue to participate in their activities. The Mayor is the ex-officio representative to the SCAG General Assembly.
The current Alternate Representative is Council Member Vera.
Recommended Motion: That the City Council adopt the resolution appointing Mayor Vera as Official Representative and Council Member _____________as Alternate Representative to SCAG.
(6) Disaster Management “Area A” Executive Board
Culver City is a member of the Disaster Management Area A Executive Board. The Board, which meets infrequently, coordinates disaster management and preparation efforts in Area A, of which Culver City is a part. In 2001, the City Council adopted a resolution appointing the Fire Chief as representative to the Board. The Board updated their structure. and the Area A Executive Board is comprised of the three city managers from each of the Member Cities: West Hollywood, Culver City, and Beverly Hills. The current representative to the Disaster Management Area A Executive Board, appointed in 2014, is City Manager John M. Nachbar.
Staff Recommendation: That the City Council take no action, leaving the City Manager John M. Nachbar as Official Representative to the Disaster Management Area A Executive Board.
APPOINTMENTS TO OUTSIDE AGENCY BOARDS OR OTHER BODIES REQUIRING ADOPTION OF A MOTION
(7) Westside Cities Council of Governments (WSCCOG)
The WSCCOG is a Joint Powers Authority composed of the cities of Beverly Hills, Culver City, Los Angeles, Santa Monica and West Hollywood in addition to the County of Los Angeles. One or more elected City officials from each City and a limited number of staff participate at these meetings to discuss matters of mutual concern.
The Representative to this Board was Council Member Fisch and the Alternate is Council Member Eriksson.
Recommended Motion: That the City Council appoint___________________ , as Representative to the Governing Board; and ___________________ , as the Alternate Representative to the Westside Cities Council of Governments.
(8) Interagency Communications Interoperability System (ICI System)
ICI System is a Joint Powers Authority formed in 2003 to coordinate the efforts of a regional public safety radio network. The system provides seamless coverage throughout Los Angeles County and is utilized by 31 public safety agencies representing 22 cities.
The Council appointed member of this Board was Council Member Lee.
Recommended Motion: That the City Council appoint __________________as
Liaison to ICI System.
(9) The Clean Power Alliance
California Assembly Bill 117 passed in 2002, established the ability for local governments to form a non-profit Community Choice Aggregation (CCA) organization to purchase electricity from power producers for sale to their constituents. On November 6, 2017, the City Council approved the Joint Powers Agreement to join the Clean Power Alliance or “CPA”, which is currently comprised of 32 local government entities located in Los Angeles and Ventura counties. Beginning November 13, 2017, a Director and Alternate Director have been appointed from the City Council to serve on the CPA Board and the Public Works Director / City Engineer or their designee has been appointed as the Second Alternate.
The CPA Board of Directors meet the first Thursday of each month starting at 2:00 p.m. and ending around 5:00 p.m. In addition to attending the monthly Board of Directors meeting, there is also the opportunity to serve on one of CPAs Standing Committees, currently comprised of the Executive Committee, the Energy and Resources Committee, the Finance Committee, and the Legislative and Regulatory Committee. Each standing committee meets once per month.
The Director was Mayor Daniel Lee and the Alternate Director is Council Member Yasmine McMorrin.
Recommended Motion: That the City Council appoint as Director and as Alternate Director to the CPA.
(10) LAX Noise Roundtable
The LAX/Community Noise Roundtable was created by Los Angeles World Airports (LAWA) in September 2000 to provide an interactive forum to address current aircraft noise issues associated with aircraft operations to, from and at Los Angeles International Airport. Membership of the Roundtable consists of local elected officials and staff, representatives of congressional offices, members of recognized community groups, the Federal Aviation Administration (FAA), the airlines and LAWA. This forum provides a mechanism to identify and address noise concerns by recommending courses of action to LAWA, the FAA, or other responsible entity that could reduce noise over affected communities. At the May 29, 2018 City Council meeting, Council Members determined that City Council members who sit on the City’s Ad Hoc LAX Subcommittee would also serve on the LAX Roundtable. Current members are Council Member Eriksson and Council Member Vera.
Recommended Motion: That the City Council adopt the motion appointing ___________________and ___________________ as Members of the LAX Noise RoundTable.
APPOINTMENTS TO CITY COUNCIL SUBCOMMITTEES REQUIRING ADOPTION OF A MOTION
Council representatives are currently serving on the following Subcommittees. A few of these Subcommittees were established for a limited or specific purpose and the Council may now wish to dissolve those Subcommittees that have fulfilled their purpose.
Staff provides its recommendation with each Subcommittee.
(11) Ad Hoc Los Angeles International Airport (LAX) and Federal Aviation Administration (FAA) Subcommittee
In 2017, the City Council created an Ad Hoc Subcommittee for the limited purpose of working cooperatively with staff, as needed, to address issues involving and/or relating to LAX development, including the SPAS EIR, LAMP and the Metroplex EA/Overflights. In 2021, the name of the Ad Hoc Subcommittee was changed to reflect the increased focus on oversight of issues involving the FAA, including ongoing noise and environmental concerns associated with the flight path changes instituted by the FAA. City Council members who sit on the City’s Ad Hoc LAX and FAA Subcommittee will be the same as those on the LAX Roundtable. Current appointed members are Council Member Eriksson and Council Member Vera.
Recommended Motion: That the City Council adopt the motion appointing ________________ and _________________as Members of the LAX Ad Hoc Subcommittee.
(12) Joint Finance and Judiciary Subcommittee; (13) Treasury Investment Subcommittee; and (14) Audit, Financial Planning and Budget Subcommittee
The Joint Finance and Judiciary Subcommittee has two functions as stated in the Culver City Municipal Code (Section 3.01.020):
1) A Subcommittee member signs the City Treasurer’s demand sheet to acknowledge that the demand sheet has been received and filed by the City Council; and,
2) The Subcommittee reviews demands for payment that the City Treasurer has denied and makes a recommendation to the City Council on their disposition.
The Treasury Investment Subcommittee has consisted of the Chief Financial Officer/City Treasurer, the City Manager, one member of the public, and two City Council Members. The Subcommittee reviews City investment policies and practices.
The Audit, Financial Planning and Budget Subcommittee works with the City Manager to forge long-range financial policies to present to the City Council for consideration and adoption. The Subcommittee also meets with the City’s Auditors to discuss the annual audit.
The Representatives to these Subcommittees were Council Member Fisch and Council Member Eriksson.
The Culver City Municipal Code provides for the City Council to appoint two of its members and an additional alternate as members of the Finance and Judiciary Subcommittee. However, due to potential Brown Act issues created by having an alternate, the City Attorney recommends that an alternate member not be appointed.
Recommended Motion: That the City Council adopt the motion appointing ____________________ and __________________as Members of the Joint Finance and Judiciary Subcommittee; Audit, Financial Planning and Budget Subcommittee, and the City Treasury Investment Subcommittee.
(15) Standing Economic Development Subcommittee
This Subcommittee discusses on-going issues relating to the economic development of the City, as needed. The current appointed members are Council Member Eriksson and Council Member Vera.
Recommended Motion: That the City Council appoint ___________________ and ___________________ to the Economic Development Subcommittee.
(16) Culver City Unified School District/City Council Liaison Subcommittee
This Subcommittee consists of two Council Members and two Members of the School Board. The Subcommittee meets as needed to discuss and make recommendations on issues of mutual concern. This Subcommittee is subject to the Brown Act, and the meetings are noticed and open to the public.
The Members of this Subcommittee are Council Member McMorrin and Council Member Vera.
Recommended Motion: That the City Council appoint ________ and _____________ to the Culver City Unified School District/City Council Liaison Subcommittee.
(17) Standing Sustainability Subcommittee
In 2014, the City Council determined to continue this Subcommittee as a Standing Subcommittee. This Subcommittee discusses on-going issues relating to sustainability, as needed. Council Member Lee and Council Member McMorrin served on this Subcommittee.
Recommended Motion: That the City Council appoint and ______to the Sustainability Subcommittee.
(18) Standing Mobility, Traffic and Parking Subcommittee
This subcommittee discusses on-going issues related to general mobility issues, traffic mitigation and parking issues, as needed. The representatives to the Subcommittee were Council Member Fisch and Council Member Eriksson.
Recommended Motion: That the City Council appoint ___________________and ___________________to the Standing Traffic and Parking Subcommittee.
(19) Ad Hoc Regional Oil Operations Subcommittee (also known as Oil Drilling Subcommittee); and (19a) Baldwin Hills CSD CAP
This Subcommittee is working with staff, as needed, during the processing of the regulatory matters concerning the Inglewood Oil Field. Please note that these members also sit on the Community Advisory Panel for Baldwin Hills Community Standards District which established regulations regarding drilling in the County portion of the Inglewood Oil Field. The previous Subcommittee members were Council Member Fisch and Council Member Lee. Because the Subcommittee had no members after the seating of the new City Council, and there was a potential need to consult with the Subcommittee prior to this meeting, Council Member Vera and Council Member McMorrin were appointed at the December 12, 2022 City Council meeting.
Recommended Motion: No motion necessary
(20) Ad Hoc City Council Policies Subcommittee
The City Council created the Ad Hoc City Council Policies Subcommittee on May 23, 2016 to update the policies of the City Council. The Subcommittee has updated many of the policies and will continue their work until all the policies have been updated and approved by the City Council. The current members are Council Member McMorrin and Council Member Vera.
Recommended Motion: That the City Council determine to continue the work of the subcommittee and appoint _________ and _________ to the Ad Hoc City Council Policies Subcommittee.
(21) City Council-West Los Angeles College Liaison Subcommittee
The City Council created the City Council-West Los Angeles College Committee on August 8, 2016. This Subcommittee consists of two Council Members and two Members from West Los Angeles College. The Subcommittee meets as needed to discuss and make recommendations on issues of mutual concern. This Subcommittee is subject to the Brown Act, and the meetings are noticed and open to the public. The members were Council Member Lee and Council Member Vera.
Recommended Motion: That the City Council determine to continue the work of the subcommittee and appoint ______________ and _____________ to the City Council West Los Angeles College Liaison Subcommittee.
(22) Ad Hoc Police Liaison Subcommittee
The Police Liaison Subcommittee was created at the May 29, 2018 City Council meeting to discuss and review upcoming police department initiatives to improve communications and provide timely feedback and direction. The subcommittee will discuss and review upcoming police department initiatives. The current representatives to the Subcommittee are Council Member Eriksson and Council Member McMorrin.
Recommended Motion: That the City Council determine to continue the work of the subcommittee and appoint _____________ and ____________ to the Ad Hoc Police Liaison Subcommittee.
(23) Ad Hoc Housing and Homelessness Subcommittee
At the May 29, 2018 City Council meeting the Ad Hoc Housing and Homeless Subcommittee was created to review the housing option issues presented by the Planning and Development Services Department and will continue until the Housing Element is engaged in the General Plan. Current members were Council Member Fisch and Council Member McMorrin.
Recommended Motion: That the City Council determine to continue the work of the subcommittee and appoint _____________ and ____________ to the Ad Hoc Police Liaison Subcommittee.
(24) Ad Hoc Street Vendors Subcommittee
At the February 11, 2019 City Council meeting, City Council created the Subcommittee to review the new state laws regarding vending in the public right-of-way and in parks that went into effect on January 1, 2019 and to consider potential Culver City Municipal Code amendments regarding licensing and operating regulations for sidewalk vending in Culver City. The Subcommittee will continue its work with staff until a proposed Ordinance has been presented to City Council for consideration. The members were Council Member Lee and Council Member McMorrin.
Recommended Motion: That the City Council determine to continue the work of the subcommittee and appoint_____________ and ____________ to the Ad Hoc Street Vendors Subcommittee.
(25) Ad Hoc Short Term Rental Policy Subcommittee
The Ad Hoc Short Term Rental Policy Subcommittee was created in 2019 to develop and work on policies related to Short Term Rentals. The Subcommittee will continue its work with staff until such time as a proposed Ordinance is presented to the City Council for consideration. Council Member Lee and Council Member McMorrin were appointed to serve in Fiscal Year 2021-2022.
Staff Recommendation: That the City Council determine to continue the work of the subcommittee and appoint ___________________ and ___________________ to the Ad Hoc Short Term Rental Policy Subcommittee.
(26) Ad Hoc Cannabis Policy Subcommittee
The Ad Hoc Cannabis Policy Subcommittee was created in FY 2019-2020 to address issues regarding recreational and/or medical marijuana. Council Member Eriksson and Council Member Vera were appointed to serve last year. The work of this Subcommittee continues as the City implements the commercial cannabis ordinance.
Staff Recommendation: That the City Council appoint _____________and ____________ to the Ad Hoc Ad Hoc Cannabis Policy Subcommittee.
(27) Ad Hoc Equity Subcommittee
The Ad Hoc Equity Subcommittee was created at the May 29, 2018 City Council meeting to review the practices and policies of City government to ensure equitable opportunities and access to City services and programs, thus reducing or eliminating disparate outcomes and ensuring policies and services are improved for everyone. Staff recommends this subcommittee be reconstituted for the purpose of conferring with staff, as needed, during the creation of the Racial Equity Action Plan (REAP). Members were Council Member Lee and Council Member McMorrin.
Staff Recommendation: That the City Council determine to continue the work of the subcommittee and appoint _____________and ____________ to the Ad Hoc Equity Subcommittee.
(28) Ad Hoc Public Safety Subcommittee
The subcommittee was created via City Council consensus on April 26, 2021, to work with staff, as needed, on implementation of recommendations and initiatives resulting from the Public Safety Review project. The members of the subcommittee were Council Member Fisch and Council Member McMorrin.
Recommended Motion: That the City Council determine to continue the work of the subcommittee and appoint __________ and _________ to the Ad Hoc Public Safety Subcommittee.
RECOMMENDATIONS FOR NEW SUBCOMMITTEES:
(1) Ad Hoc Fiscal Year 2023-2024 Special Events Grant Program Subcommittee
The proposed Ad Hoc subcommittee will serve as the advisory panel for the 2023-2024 Grant program. When the work of the Special Events Grant program is complete for the fiscal year, this Subcommittee will be dissolved, and a new subcommittee will be created for fiscal year 2024-2025. The current members are Council Member McMorrin and Council Member Vera.
Staff Recommendation: That the City Council create the Ad Hoc Fiscal Year 2023-2024 Special Events Grant Program Subcommittee and appoint ____________ and ____________ thereto, to begin work on July 1, 2023.
(2) Ad Hoc 2023 Legislative and Policy Platform Subcommittee
The Ad Hoc Legislative Policies Subcommittee’s purpose is to update the legislative policies of the City reflecting legislative changes occurring during the year. Staff recommends the creation of the Ad Hoc 2023 Legislative and Policy Platform Subcommittee to address changes in legislation during 2023. Staff also recommends the dissolution of the Ad Hoc 2022 Legislative and Policy Platform Subcommittee, as discussed below. The members of the Ad Hoc 2022 Legislative and Policy Platform Subcommittee were Council Member Lee and Council Member Eriksson.
Recommended Motion: That the City Council create the Ad Hoc 2023 Legislative and Policy Platform Subcommittee and appoint __________ and _________ thereto.
(3) Ad Hoc 2028 Summer Olympics Preparation Subcommittee
At the December 12, 2022 City Council Meeting, there was consensus to discuss the creation a subcommittee to prepare Culver City for the Summer Olympics to be held throughout Los Angeles in 2028. The City Council may determine to further identify the subcommittee’s purpose at this meeting.
Recommended Motion: That the City Council create the Ad Hoc 2028 Summer Olympics Preparation Subcommittee and appoint __________ and _________ thereto.
[Note: If the City Council wishes to create any other Subcommittees, they may do so at this time and appoint Council Members thereto.]
RECOMMENDATIONS FOR DISSOLUTION OF SUBCOMMITTEES:
(1) Ad Hoc Fiscal Year 2022-2023 Special Events Grant Program Subcommittee
The City Council appointed Council Member McMorrin and Council Member Vera to this Subcommittee to serve as the advisory panel for review or applications for 2022-2023.
Staff Recommendation: That the City Council dissolve the Ad Hoc Fiscal Year 2022-2023 Special Events Grant Program Subcommittee.
(2) Ad Hoc 2022 Legislative and Policy Platform Subcommittee
The Ad Hoc 2022 Legislative and Policy Subcommittee’s purpose was to update the legislative policies of the City reflecting legislative changes during 2022. Council Member Lee and Council Member Eriksson were appointed to the 2022 subcommittee. Staff recommends dissolution of this Subcommittee, as a new ad hoc subcommittee should be created to work with staff in 2023, as discussed above.
Recommended Motion: That the City Council dissolve the Ad Hoc 2022 Legislative and Policy Platform Subcommittee.
(3) Ad Hoc Voting Related Ballot Measures Subcommittee
On November 8, 2021, there was consensus to send the related Vote16 issue to this subcommittee once created. With the 2022 election completed, staff recommends the dissolution of the Subcommittee.
Recommended Motion: That the City Council dissolve the Ad Hoc Voting Related Ballot Measures Subcommittee.
(4) Ad Hoc Municipal Fiber Network Subcommittee
The City Council recreated the Ad Hoc Municipal Fiber Network Subcommittee in January 2021 to provide input to staff, as needed, during the Municipal Fiber Network operator transition and build-out of the Ting fiber-to-the-home network, which continued throughout 2022. The members were Council Member Lee and Council Member Eriksson. With the operator transition complete and the Ting fiber-to-the-home network nearly complete, staff recommends the dissolution of the Subcommittee.
Recommended Motion: That the City Council dissolve the Ad Hoc Municipal Fiber Network Subcommittee.
FISCAL IMPACT
Consideration of the proposed Resolutions and motions does not create a fiscal impact for the City.
ATTACHMENTS
1. 2022 Appointment to City Selection Committee
2. 2022 Appointment to LA County Division of League of CA Cities
3. 2022 Appointment to Independent Cities Association
4. 2022 Appointment to Sanitation District 5
5. 2022 Appointment to SCAG
MOTIONS
That the City Council:
1. Adopt respective resolutions/motions related to the appointment of Council Members to various Outside Agency Boards, City Council Subcommittees, and Other Related Bodies; and
2. Create the Ad Hoc Fiscal Year 2022-2023 Special Events Grant Program Subcommittee, Ad Hoc Voting Related Ballot Measures Subcommittee, and the Ad Hoc 2022 Legislative and Policy Platform Subcommittee and appoint members thereto; and create any other Subcommittees as needed; and,
3. Dissolve the Ad Hoc Fiscal Year 2021-2022 Special Events Grant Program Subcommittee, the Ad Hoc 2021 Legislative and Policy Platform Subcommittee; the Ad Hoc Voting Related Ballot Measures Subcommittee; and the Ad Hoc Municipal Fiber Network Subcommittee; and,
4. Provide other direction to the City Clerk as deemed appropriate.