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CC - CONSENT ITEM - (1) Approval of a Two-Year Professional Services Agreement with Hadronex, Inc. (d.b.a. Smart Cover Systems) for the Monitoring and Repair of Smart Cover Units in an Amount Not-to-Exceed $174,836.98; and (2) Authorize the Public Works Director/City Engineer to Approve Amendment(s) to the Agreement to Cover Contingencies in an Amount Not-to-Exceed $10,000.00
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Meeting Date: December 5, 2022
Contact Person/Dept: Gary Wansley/Public Works
Phone Number: (310) 253-6444
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [ ] No [X]
Attachments: Yes [ ] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (11/30/2022); Hadronex (11/03/2022)
Department Approval: Yanni Demitri, Director of Public Works/City Engineer (11/10/2022)
RECOMMENDATION
Staff recommends the City Council (1) approve a two-year professional services agreement with Hadronex, Inc. (d.b.a. Smart Cover Systems) for the monitoring and repair of 50 Smart Cover Units and three SubSonic Dual Sensors in an amount not-to-exceed $174,836.98; and (2) authorize the Public Works Director/City Engineer to approve amendment(s) to the agreement in a contingency amount not-to-exceed $10,000.00 in case staff needs to purchase additional units or relocate existing units.
BACKGROUND/DISCUSSION
Smart Covers are sensor modules that are mounted under sewer utility covers and monitor sewage wastewater levels and send out alarms when the level exceeds a predetermined set point. The intention of the Smart Covers is to supplement the Supervisory Control and Data Acquisition (SCADA) system currently utilized by staff to monitor many components of the City's seven sewer pump station operations such as pump activity, wet and dry well levels, and electrical components. Should any of these components fail or reach a predetermined warning threshold, the SCADA system notifies staff via cell phones.
Staff determined that as a best practice backu...
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