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(1) Discussion and Approval of the Recommendations from the Public Events Ad Hoc Subcommittee to Plan Public Events for Fiscal Year 2022-2023; (2) Determine Next Steps; and (3) Provide Direction to Staff if Deemed Appropriate.
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Meeting Date: August 23, 2022
Contact Person/Dept: Stephanie Condran / Human Resources Department
Phone Number: (310) 253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/19/2022); (E-Mail) Meetings and Agendas - Equity and Human Relations Advisory Committee (08/19/2022); (E-Mail) All City Staff (08/19/2022)
Department Approval: Dana Anderson, Director of Human Resources (08/19/2022)
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RECOMMENDATION
Staff recommends that the Equity and Human Relations Advisory Committee (EHRAC): (1) discuss and consider approval of the recommendations from the Public Events Ad Hoc Subcommittee to plan Public Events for Fiscal Year 2022-2023; (2) determine next steps; and (3) provide direction to staff if deemed appropriate.
BACKGROUND/DISCUSSION
During the April 26, 2022 regular meeting, the EHRAC created the Public Events Ad Hoc Subcommittee to recommend public events for fiscal year 2022-2023 and to appoint members thereto. The EHRAC appointed Members Rebecca Rona, Haifaa Moammar and Samia Bano to this Ad Hoc Subcommittee.
The EHRAC held various public events during fiscal year 2021-2022 and would like to continue to hold public events in the new fiscal year of 2022-2023, that are consistent with the EHRAC Fiscal year 2022-23 Work Plan. The recommended public events in fiscal year 2022-2023 also includes any postponed events from the 2021-2022 fiscal year that were carried over to the new fiscal year.
The Public Events Ad Hoc Subcommittee will discuss the proposed events outlined in their report for fiscal year 2022-2023 with the entire EHRAC to receive feedback and approval of their recommendations. Depending on the type of events the EHRAC considers for the 2022-23 fiscal year, the work plan, budget considerations, staffing, and City Manager/City Council approval should be taken into consideration when looking at the timing needed to plan events.
Staff recommends that the EHRAC discuss the proposed events, however, until a new fiscal year 2022-23 work plan is created, finalized and approved by Council, the proposed events are tentative. Additionally, to alleviate last minute issues with event staffing, budget and Council approval, a more detailed work plan, that includes the proposed events, should be presented to City Council.
During the August 23, 2022 regular meeting, the Ad Hoc Subcommittee would also like to bring forth a report on a recommendation to incorporate “Courage Conversations” into future EHRAC events. The Ad Hoc Subcommittee would like to recommend using “Courage Conversations” for EHRAC events involving facilitated dialogue relating to equity and human relations issues and to strengthen Civil Discourse skills.
FISCAL ANALYSIS
There is no fiscal impact with this agenda item.
ATTACHMENTS
1. Report from the Public Events Ad Hoc Subcommittee for Fiscal Year 2022-2023
2. Report on Courageous Conversations
MOTION
That the Equity and Human Relations Advisory Committee:
1. Discuss and consider approval of the recommendations from the Public Events Ad Hoc Subcommittee to plan public events for fiscal year 2022-23;
2. Determine next steps;
3. Provide direction to staff if deemed appropriate.