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CC - CONSENT ITEM: Adoption of a Resolution Amending the Records Retention Schedule for the City of Culver City, Authorizing Destruction of Certain City Records in Accordance with the Amended Retention Schedule, and Rescinding Resolution No. 2021-R010
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Meeting Date: April 25, 2022
Contact Person/Dept: Jeremy Bocchino/ City Manager's Office
Phone Number: (310) 253-5851
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Attachments: [X]
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (04/20/2022);
Department Approval: Jesse Mays, Assistant City Manager (04/19/2022)
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RECOMMENDATION
Staff recommends the City Council adopt a resolution amending the Records Retention Schedule for the City of Culver City ("Retention Schedule"), authorizing destruction of certain City records in accordance with the amended Retention Schedule, and rescinding Resolution No. 2021-R010.
BACKGROUND/DISCUSSION
In 1999, Section 12236 was added to the California Government Code, which states in Section 12236 (a) "The Secretary of State shall establish the Local Government Records Program to be administered by the State Archives to establish guidelines for local government retention and to provide archival support to local agencies in this state." The guidelines were an initial attempt to provide some standards and structure to the local government records management effort.
To reduce current and future records storage costs, eliminate duplication of effort, increase efficiency, and take advantage of current technology and changes in law, City Clerk staff enlisted expert records management company Gladwell Governmental Services, Inc. to review department needs and create a schedule for records retention, which was adopted by resolution on August 14, 2017. The adopted Retention Schedule was based upon...
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