title
CC - Approval of a Purchase Order with Bauer Compressors, Inc. for a Replacement Air Compressor/Fill Station/Cascade System in the Amount Not-to-Exceed $71,296.47.
body
Meeting Date: February 8, 2021
Contact Person/Dept: Kenneth Powell/Fire Department
Phone Number: (310) 253-5910
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (02/04/2021);
Department Approval: Kenneth Powell, Fire Chief (01/27/2021)
_____________________________________________________________________
RECOMMENDATION
Staff recommends City Council approve a purchase order with Bauer Compressors, Inc. for the purchase of a replacement air compressor/fill station/cascade system in an amount not-to-exceed $71,296.47 including all fees and taxes.
BACKGROUND/DISCUSSION
The Federal Emergency Management Agency (FEMA) of the Department of Homeland Security (DHS) administers the Assistance to Firefighters Grants (AFG) program. The purpose of the program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards.
On March 19, 2020, staff applied for an AFG program grant to replace an air compressor/fill station/cascade system for filling self-contained breathing apparatus (SCBA), replace two rapid intervention crew (RIC) packs, replace 54 SCBA, and add six SCBA.
On August 12, 2020, the DHS approved the Department’s application in part. The air compressor/fill station/cascade system for filling SCBA was approved in full. The two RIC packs were approved at a reduced amount and the 60 SCBA were not approved.
On August 24, 2020 City Council accepted the 2019 AFG program funds awarded to the City in the amount of $79,097.00 and approved a budget amendment to appropriate the grant funds.
In accordance with City purchasing procedures, staff is seeking City Council approval for the purchase order of the replacement air compressor/fill station/cascade system and will obtain three quotes for the purchase of the two RIC packs.
This procurement is exempt from formal bidding procedures per Culver City Municipal Code Section 3.07.055.G, which exempts bidding requirements where competitive bid procedures have already been utilized by the City, public agency or joint power agency and the goods or supplies are supplied to the City at the same or better price. This procurement satisfies this requirement, as staff was able to secure competitive pricing from Bauer Compressors through NPPGov Contract Number PS17006. NPPGov is a national cooperative procurement organization offering publicly solicited contracts, focusing on Fire/Rescue and Law Enforcement needs, to government entities nationwide.
FISCAL ANALYSIS
The AFG program is a matching grant program and has a one-year period of performance. The Department of Homeland Security’s share is $71,906.36 and the local match is $7,190.64. Funding for the City’s share is available in the Fire Department’s FY 2020/2021 budget (Acct# 10145200.514600 Small Tools & Equipment) and the grant funds have been appropriated to Org Code 41445911 - Assistance to Firefighters Grant.
ATTACHMENTS
None.
MOTION
That the City Council:
1. Approve a purchase order with Bauer Compressors, Inc. for the purchase of replacement SCBA Air Compressor in the amount not-to-exceed $71,296.47; and
2. Authorize the Purchasing Officer to execute the purchase order on behalf of the City.