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CC - Approval of a Purchase Order with Motorola for Replacement Portable Radios in an Amount Not-to-Exceed $320,670.00.
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Meeting Date: May 26, 2020
Contact Person/Dept: Ken Powell/Fire Department
Phone Number: (310) 253-5910
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Public Notification: (E-Mail) Meetings and Agendas - City Council (05/21/2020)
Department Approval: Kenneth Powell, Acting Fire Chief (05/13/2020)
Scott Bixby, Police Chief (05/14/2020)
RECOMMENDATION
Staff recommends the City Council approve a purchase order with Motorola for the purchase of replacement portable radios in an amount not-to-exceed $320,670.00, including all fees and taxes.
BACKGROUND/DISCUSSION
In the City Council Approved FY 2019/2020 Capital Improvement Plan (CIP), staff accounted for the continued replacement/upgrade of the City's aging radio system. There remains a need to replace mobile and portable radios that are at the end of their service life and no longer supported by the manufacturer. The majority of this need falls within the Police Department and, to a lesser degree, in the Fire, Public Works and Transportation Departments. The goal of this CIP project was to replace the radios over the course of three years, FY 2019/2020 through FY 2021/2022. As a result of COVID-19-related economic challenges, staff recently opted to place the radio project replacements slated for FY 2020/2021 and FY 2021/2022 on hold, but does not recommend pausing the FY 2019/2020 budgeted replacements in the Police Department.
Aging, reliability, and interoperability are all factors that highlight the need to replace the current XTS 5000 radios with 69 APX 6000 radios at this time. Firstly, at over 15 years old, the current radios reached the end of life in 2014 and factory support terminated in 2018. Compatible parts are extremely scarce and difficult for Fire Department radio technici...
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