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CC - (1) Approval of an Amendment to the Existing Annual Software Contract with Accela, Inc. for Inclusion of the Cannabis Permits Module Added to the City Enterprise Permitting and Code Enforcement Tracking Systems, in an Additional Not-to-Exceed Amount of $28,624.54 (for an Aggregate Contract Amount of $101,977.64); and Authorize the City Manager to Approve Four Additional One-Year Extensions for Annual Maintenance Renewals in an Amount Not-to-Exceed the Prior Year Cost by 15%.
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Meeting Date: July 8, 2019
Contact Person/Dept: Michele Williams/Information Technology Department
Phone Number: (310) 253-5950
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (07/02/19)
Department Approval: Michele Williams, CIO (06/27/19)
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RECOMMENDATION
Staff recommends the City Council (1) approve an amendment to the existing annual software contract with Accela, Inc. for inclusion of the Cannabis Permits Module added to the City Enterprise Permitting and Code Enforcement Tracking Systems, in an additional not-to-exceed amount $28,624.54 (for an aggregate contract amount of $101,977.64); and (2) authorize the City Manager to approve four additional one-year extensions for annual maintenance renewals in an amount that does not exceed the prior year cost by 15%.
BACKGROUND/DISCUSSION
On November 24, 1997, the City Council authorized entering into a contract with Sierra Computer Systems to obtain software and data conversion services for upgrading the City's permit tracking system. Primary users of the enterprise permitting system include staff from Building Safety, Finance, Fire Prevention, Planning and Engineering. In 2000, Sierra Computer Systems merged with Open D...
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