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CC - (1) Authorize the City Manager to Approve up to $49,000 in Annual Contingency for the Professional Services Agreement with Marina Landscape for City-Wide Landscape Maintenance Services.
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Meeting Date: August 27, 2018
Contact Person/Dept: Jeff Muir, Finance Department
Phone Number: (310) 253-5865
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]
Public Notification: (Email) Meetings and Agendas - City Council (08/21/18)
Department Approval: Jeff Muir, Chief Financial Officer (08/15/18)
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RECOMMENDATION
Staff recommends the City Council authorize the City Manager to approve up to $49,000 in annual contingency for the professional services agreement with Marina Landscape for City-wide landscape maintenance services.
BACKGROUND/DISCUSSION
On July 23, 2018, the City Council approved a two year professional services agreement with Marina Landscape to provide City-wide landscape maintenance services. When this report was submitted by the PRCS Department into the agenda review process, there was a staff recommendation for contingency authorization. Due to the nature of landscape maintenance services, while the bid submitted by Marina Landscape included the labor and supplies associated with the regular maintenance of the specified areas, there are circumstances that occur during the year that cannot be predicted that require additional work or supplies. Damage to median or facility vegetation or irrigation due to auto accidents, theft, etc., invariably occur during the year. In these cases, there has previously been authority included to authorize contingency funds.
When this report was reviewed initially, the contingency requests were within the City Manager's administrative authority pursuant to the Purchasing Ordinance. Therefore,...
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