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CC - (1) Waiver of Formal Competitive Bidding Procedures; and (2) Approval of a Two-Year Professional Services Agreement with Kristi Callan for Providing Meeting Transcription Services for City Council and Commission, Board and Committee Meetings and Preparation of Summary Minutes for Approximately 75 Meetings Per Year in an Aggregate Amount Not-to-Exceed $46,200 Annually, with an Option for Two Additional One-Year Extensions.
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Meeting Date: July 23, 2018
Contact Person/Dept: Jeremy Green, City Clerk
Phone Number: 310-253-5859
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (07/18/18);
Department Approval: Serena Wright, Administrative Services Director (07/17/18)
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RECOMMENDATION
Staff recommends the City Council (1) waive formal competitive bidding procedures; and (2) approve a two-year Professional Services Agreement with Kristi Callan for providing meeting transcription services for City Council and commission, board and committee meetings and preparation of summary minutes for approximately seventy-five meetings per year in an aggregate amount not-to-exceed $46,000 annually, with an option for two additional one-year extensions.
BACKGROUND/DISCUSSION
Kristi Callan has been providing minutes transcription and preparation services for Culver City governmental meetings since 2008. In 2008, Ms. Callan only prepared minutes for City Council and the ancillary bodies, in addition to the four commissions. As the City has added additional boards, committees and task forces, Kristi's scope of work as grown as well. Last year, Ms. Callan spent approximately 1200 hours viewing, reviewing and preparing minutes for more than 75 meetings annually.
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