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CC - (1) Approval of an Agreement with ConvergeOne for the Purchase of Cisco Networking Infrastructure Equipment Replacements and Cisco SmartNet Maintenance in an Amount Not-to-Exceed $360,142; and (2) Authorize the Chief Information Officer to Approve Amendments to the Agreement in an Additional Amount Not-to-Exceed $36,014 (10% of Base Contract for Unexpected Costs).
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Meeting Date: June 11, 2018
Contact Person/Dept: Ruben Arellano, Information Technology
Phone Number: 310-253-5950
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Commission Action Required: Yes [] No [X] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (06/06/18); ConvergeOne Sales Representative, Chris Marquez (06/01/18)
Department Approval: Michele Williams (05/31/18)
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RECOMMENDATION
Staff recommends that the City Council (1) approve an agreement with ConvergeOne in an amount not-to-exceed $360,142 for the purchase of Cisco networking infrastructure components and Cisco SmartNet maintenance services; and (2) authorize the Chief Information Officer to approve amendment(s) to the agreement in an additional amount not-to-exceed $36,014 (10% of base contract for unexpected costs). These items will replace end of life units and provide maintenance support for hardware equipment located at the City Hall and other City facilities.
BACKGROUND
The City's networking infrastructure includes Cisco devices to support data and and voice communications. A majority of the networking components were installed during the PBX/Network Project in 2011 when the City transitioned to voice over internet protocol (VOIP). The migration from the Mitel PBX to the Cisco PBX system afforded the City a robust, flexible and easy to maintain system. The Cisco PBX solution is also tightly int...
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